Future contributors should add records through Omeka admin forms or CSV Import. Use stable identifiers, cite repository/collection/box/folder information at capture time, assign each item to an item set, and keep media private until rights are reviewed.

For scanned source sets such as the University of Shanghai / Hujiang University yearbooks, publish the metadata record first. Do not expose Google Drive URLs, local file paths, or downloadable scans until the project decides on hosting, permissions, and public access policy.